Business Butler · for 5–25 person UK teams

Your business shouldn’t stop when you do.

The Business Butler does the back-office work of an extra hire. Without the headcount, the holidays, or the hours.

Book a free Discovery call Get my Time Back Score
Connects to the tools you already use
Gmail·Google Sheets·Google Calendar·HubSpot·Slack·Xero·Monday.com·Trello·QuickBooks·Outlook·Asana·ClickUp· Gmail·Google Sheets·Google Calendar·HubSpot·Slack·Xero·Monday.com·Trello·QuickBooks·Outlook·Asana·ClickUp·
The Problem

The software isn’t the problem. The back and forth between tools is.

You’re thinking
“We keep retyping the same information into different tools.”
hover to flip
You want this
The data moves itself.
Leads, jobs and updates flow between your inbox, CRM, calendar and accounts. No copy-paste. No manual handoffs.
You’re thinking
“When someone’s off sick, balls get dropped.”
hover to flip
You want this
The team isn’t a single point of failure.
Everything coming in is captured in one shared view the whole team can see, even when someone’s out.
You’re thinking
“Invoices and follow-ups slip when we’re busy.”
hover to flip
You want this
Paperwork waits but never disappears.
The Business Butler drafts the invoice or follow-up the moment work completes — ready in your inbox for sign-off.
You’re thinking
“I’m spending my evenings reviewing messy paperwork and chasing updates.”
hover to flip
You want this
You stop being the bottleneck.
Decisions stop routing back through you for every detail. Your evenings come back.

Hover any card to see what’s possible  ·  tap to keep it flipped

“No manual copying. No missed steps. No evenings lost to admin.”

The Solution

Meet the Business Butler.

The Business Butler sits at the centre of your operations, connects the tools your team already uses and handles the back and forth between them.

 
Business Butler is currently working with this tool
BUSINESS BUTLER CAPTURES

Everything coming in lands in one place

Calls, web enquiries, team emails, texts. Captured the moment they arrive, nothing dropped.

BUSINESS BUTLER CONNECTS

Moves the work between your tools

Updates your CRM, books schedules, opens tickets. Data flows between the tools your team already uses, without copy-paste.

BUSINESS BUTLER CREATES

Ready in your inbox for sign-off

Quotes, invoices, follow-ups all drafted for your approval. The Business Butler handles the routine. You stay in control.

See your numbers

See what the back and forth is costing your team.

Drag the sliders. Watch the cost move.

Your team’s numbers

Team size 10 people
Avg hourly rate £28
Hours/wk per person on admin 5 hours
The cost to your business
£67,200
a year
per month£5,600
per week£1,400
See how to fix this →
Pricing

Choose where your team starts.

Three productised tiers. Pick the one that fits where you are now. Move up when you’re ready.

Capture
Butler Gatekeeper
Your central team intake assistant
For teams where enquiries are scattered across phones and individual inboxes.
£450 / month
Save £540 / yr on annual
+ from £400 setup
  • → Multi-channel intake: email, web forms, dedicated Butler line
  • → A direct line to your Business Butler for setup tweaks and new automation requests
  • → Butler Briefing of what came in and what needs action
★ MOST POPULAR
Connect
Butler Coordinator
Your all-in-one back-office assistant
For owners whose team wastes hours copying data between tools.
£750 / month
Save £900 / yr on annual
+ from £600 setup
  • Everything in Gatekeeper, plus:
  • → Captures into the Business Butler app
  • → Connects to the tools your team uses and moves the work between them
  • → Automated handoffs: leads, jobs and bookings logged without typing
Create
Butler Administrator
Your fractional back-office manager
For teams where coordination overhead and paperwork backlogs are holding growth back.
£1,495 / month
Save £1,788 / yr on annual
+ from £1,000 setup
  • Everything in Coordinator, plus:
  • → Drafts invoices, quotes and follow-ups when work completes
  • → Drafts for approval: ready in your inbox for sign-off
  • → Replaces an ops manager or part-time admin hire
“The Business Butler drafts. You sign off.”

Monthly rolling · cancel any time · Butler Bespoke for unusual stacks · POA

THE BUSINESS BUTLER HANDLES THE ROUTINE · THE JUDGEMENT CALLS STAY WITH YOU

More questions? See the full FAQ or book a Discovery call.

How we get you from chaos to calm

Three steps. No technical heavy lifting on your side.

01

The Discovery

A video call to map where your team is losing time. Findings Report in your inbox within 48 hours. Yours to keep, whether you proceed or not.

Free · 45 minutes
02

Setup

We map your customer journey, document your SOPs, configure your Business Butler app, wire credentials and hand-hold the system for the first two weeks.

Two weeks · Bundled in setup fee
03

Business Butler

Your Business Butler is live. The team stops doing manual admin. You sign off the paperwork in seconds.

Monthly rolling · Cancel anytime · 10% off annual upfront
The Business Butler in action

What this looks like in your business

How the Business Butler captures the work, connects your systems and drafts what goes out for you to sign off.

Why it works

We understand your business before we touch it.

Most automation projects start with the tools. We start with how your business actually runs, so what we build actually fits.

01 — Mapping

We map your customer journey first

Setup includes a process map and customer journey documentation, so the Business Butler is configured to how your team actually works, not a generic template.

Example customer journey map
02 — Documenting

You keep the SOPs

Your processes get documented during Setup. The Business Butler runs on them. You keep the documents — whether you continue with us or not.

Example SOP documentation
03 — Configuring

Your Business Butler runs on your context

Every Business Butler is configured to your business: who your customers are, what you sell, how you sign off. No generic chatbot, no template that hopes to fit you.

Example configuration view
04 — Approving

Human review on every output

The Business Butler handles the routine. The judgement calls stay with you. Nothing client-facing leaves without your sign-off.

Example approval view
Sy Linsley, Founder of Time Back
About

Hi, I’m Sy.

I spent 20+ years inside Accenture and Microsoft building AI for enterprises that had the budget for proper operational tooling. I started Time Back because most small businesses I know have the same problems but without the budget for the answer.

I help businesses who want to embrace AI and automation but don’t have the time or in-house capacity to do it themselves. Think of the Business Butler as the fractional back-office partner who picks up the grunt work you don’t have time for. Configured to how you actually work. No new tools for the team to learn. Nothing goes out under your name without your say-so.

If your evenings are full of admin or your team is buried in the back and forth instead of doing the work you hired them for, let’s talk.

Book a Discovery call
Your data, your control

The same data protection as every tool you already trust.

We’re the data processor. You’re the controller. The same relationship you have with Google, HubSpot, or Slack. We make it explicit and simple.

Isolated & secure

Each client’s data is completely separate. Access scoped to exactly what you share. Nothing more.

Data Processing Agreement

Every engagement includes a DPA. What data, why, how secured, what happens when it ends. Standard practice.

Deletion on termination

You end the engagement, your data is deleted within 30 days. No data retained. You walk away clean.

Human review always

Any output that touches a client communication is drafted by the Business Butler and reviewed by a person before sending. The Business Butler handles the routine. The judgement calls stay with you.

Let’s Talk

Book a free Discovery call.

45 minutes, no prep, no obligation. You leave with a written Findings Report within 48 hours.

Free · no card required
Findings Report yours to keep
No high-pressure sales pitch

We’ll respond within one working day.