Business Butler · for Recruitment

Stop letting hot CVs go cold.

A boutique agency lives on speed. The Business Butler catches every inbound candidate and client message the moment it lands, keeps your CRM, inbox and job boards in step and drafts the shortlists and follow-ups for the consultant to sign off.

Book a free Discovery call See all of Time Back
Connecting the tools you already use
Gmail·Google Sheets·Google Calendar·HubSpot·Slack·Xero·Monday.com·Trello·QuickBooks·Outlook·Asana·ClickUp· Gmail·Google Sheets·Google Calendar·HubSpot·Slack·Xero·Monday.com·Trello·QuickBooks·Outlook·Asana·ClickUp·
0 hrs
Lost to admin every month, per UK SME owner. The CV that sat unactioned for a day came out of these hours.
Business Growth Service / IBTimes UK · Nov 2025
0%
Of UK businesses fail to bill some customers, because their systems don’t talk to each other. Your CRM, inbox and job boards not in step? Same risk.
Sagacity Research
£0bn
Lost annually to manual data entry errors. Every candidate entered into CRM, job board and email adds to it.
Sagacity Research
The Problem

The software isn’t the problem. The back and forth between tools is.

You’re thinking
“We’re typing the same candidate detail into the CRM, the job board and the email.”
hover to flip
You want this
The data moves itself.
Leads, jobs and updates flow between your inbox, CRM, calendar and accounts. No copy-paste. No manual handoffs.
You’re thinking
“When the senior consultant’s on annual leave, follow-ups slip.”
hover to flip
You want this
The team isn’t a single point of failure.
Everything coming in is captured in one shared view the whole team can see, even when someone’s out.
You’re thinking
“Placement invoices take a week because nobody’s owning the handoff.”
hover to flip
You want this
Paperwork waits but never disappears.
The Business Butler drafts the invoice or follow-up the moment work completes. Ready in your inbox for sign-off.
You’re thinking
“I’m running KPI updates at 11pm before the Monday call.”
hover to flip
You want this
You stop being the bottleneck.
Decisions stop routing back through you for every detail. Your evenings come back.

“No manual copying. No missed steps. No evenings lost to admin.”

Business Butler in Recruitment

Four scenarios that play out on every desk.

Candidate intake, shortlist drafting, placement-to-invoice handoff, weekly KPI digest. The shape that determines whether consultants are billing or batching admin.

Scenario 1 · Candidate intake

A hot CV stops going cold.

A CV that arrives unsolicited at 9am is competing with five other agencies’ speed. Butler catches every inbound CV, application and client brief the moment it lands. LinkedIn DM, agency inbox, job board, web form. Logs it to the CRM, scores the match against open roles and queues a personalised first response. Speed stops depending on which consultant happened to check the inbox.

Scenario 2 · Shortlist drafting

Shortlists drafted while the consultant’s on the next call.

Building a client shortlist eats an afternoon. Pulling CVs. Formatting summaries. Writing the cover. Butler reads the client brief, matches CVs from your CRM and inbound feeds, drafts the candidate summaries in your house style and stages the full shortlist email for the consultant’s review. The consultant arrives in the morning to a shortlist that’s ready to send.

Scenario 3 · Placement handoff

Placement-to-invoice handoff that doesn’t slip.

A placement is closed, then nothing happens for a week while the consultant moves on to the next role and the invoice waits for someone to pull the paperwork. Butler watches every placement-status change, drafts the invoice and start-date paperwork the moment it’s marked closed and stages it for sign-off the same day. Placements get billed when they’re placed. Cashflow stops waiting for someone’s diary.

Scenario 4 · Weekly KPI digest

Weekly KPI digest that builds itself.

Monday’s sales meeting deck gets built on Sunday night when the only person who can pull it is the owner pulling KPIs from three systems by hand. Butler reads from your CRM, inbox and finance system and drafts the consultant-by-consultant KPI digest by 8am every Monday. CVs sent, interviews booked, placements closed, fees invoiced. The Monday meeting starts with the numbers ready. Sunday night comes back.

See your numbers

See what the back and forth is costing your team.

Drag the sliders. Watch the cost move.

Your team’s numbers

Team size 10 people
Avg hourly rate £28
Hours/wk per person on admin 5 hours
The cost to your business
£67,200
a year
per month£5,600
per week£1,400
See how to fix this →
Pricing

Choose where your team starts.

Two productised tiers plus Bespoke. Pick the one that fits where you are now. Move up when you’re ready.

★ MOST POPULAR
Butler Co-ordinator
Automation layer
For teams who want the back and forth taken off their plate.
£750 / month
Save £900 / yr on annual
+ from £600 setup
  • → Quotes and invoices drafted in Xero when work completes
  • → CRM updated, calendar bookings made, scheduled reports generated
  • → Lead capture from web forms, email and a dedicated Butler line
  • → Everything ready for your sign-off. No judgement calls, no language work, pure automation
Butler Administrator
Automation + AI reasoning layer
For teams where Butler does the drafting and you sign off on every call.
£1,495 / month
Save £1,788 / yr on annual
+ from £1,000 setup
  • Everything in Co-ordinator, plus the AI reasoning layer:
  • → Reads incoming emails and drafts replies in your team’s voice
  • → Prioritises what needs your eyes today, flags blockers
  • → Drafts follow-up sequences for quiet deals and stale opportunities
  • → Brings every decision to you ready for sign-off. The judgement call stays with you
“The Business Butler drafts. You sign off.”
Butler Bespoke
Larger teams, specific needs
For 25+ person operations or industry-specific workflows that go beyond the standard tiers.
POA · let’s talk
 
Scoped delivery timeline
  • → Process review with the founder and operations lead
  • → Custom integrations beyond the standard connector set
  • → Dedicated build, scoped timeline, named delivery owner
  • → Confirmed after a free Discovery call
THE BUSINESS BUTLER HANDLES THE ROUTINE · THE JUDGEMENT CALLS STAY WITH YOU

More questions? See the full FAQ or book a Discovery call.

Why Time Back

Time Back is different to a consultant or an automation agency.

The questions that fire after you see the price tag. Answered.

 
Time Back
A consultant
An automation agency
Engagement modelHow the work is bought.
Productised monthly tier
Project-based, day rate
Project-based, fixed scope
Cost shapeWhat lands on the P&L.
Predictable £/month
Day rate × estimate
Upfront build + recurring
What you getThe deliverable.
Working operations + AI reasoning layer
Slides, frameworks and recommendations
Tools wired together, then handed back
Ongoing supportWhat happens after go-live.
Built in. You stay in control
Hands off after delivery
Hands off after build
Time to first valueFrom signature to Butler working.
~2 weeks
End of engagement (8–12 weeks)
End of build (6–10 weeks)
Industry specialismProductised for who.
UK services SMBs, 5–25 people
Varies, often enterprise-shaped
Varies, generalist

Deeper dive: Time Back vs an AI consultancy · Time Back vs another hire

How we get you from chaos to calm

Three steps. No technical heavy lifting on your side.

01

The Discovery

A video call to map where your team is losing time. Findings Report in your inbox within 48 hours. Yours to keep, whether you proceed or not.

Free · 45 minutes
02

Setup

We map your customer journey, document your SOPs, configure your Business Butler app, wire credentials and hand-hold the system for the first two weeks.

Two weeks · Bundled in setup fee
03

Business Butler

Your Business Butler is live. The team stops doing manual admin. You sign off the paperwork in seconds.

Monthly rolling · Cancel anytime · 10% off annual upfront
Let’s Talk

Book a free Discovery call for your desk.

45 minutes with Sy. We’ll map where your consultants are losing billable hours to admin. You leave with a written Findings Report within 48 hours. Yours to keep.

Free · no card required
Findings Report yours to keep
No high-pressure sales pitch

We’ll respond within one working day.