Business Butler · for Construction

Stop letting variations vanish from the invoice.

On site by day, quoting by night. The Business Butler catches site updates and variation requests as they happen, including voice notes and stages every quote and invoice for your approval before they go to the client.

Book a free Discovery call See all of Time Back

Connecting the tools you already use

Gmail·Google Sheets·Google Calendar·HubSpot·Slack·Xero·Monday.com·Trello·QuickBooks·Outlook·Asana·ClickUp· Gmail·Google Sheets·Google Calendar·HubSpot·Slack·Xero·Monday.com·Trello·QuickBooks·Outlook·Asana·ClickUp·

0 hrs

Lost to admin every month, per UK SME owner. The unbilled variation that slipped through came out of these hours.

Business Growth Service / IBTimes UK · Nov 2025

Of UK businesses fail to bill some customers, because their systems don’t talk to each other. The variation agreed on site that never reached the invoice? Same risk.

Sagacity Research

£0bn

Lost annually to manual data entry errors. Every variation that didn’t make it from site to invoice adds to it.

Sagacity Research

The Problem

The software isn’t the problem. The back and forth between tools is.

You’re thinking

“We type the same job number into the diary, the cost tracker and the invoice.”

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You want this

The data moves itself.

Leads, jobs and updates flow between your inbox, CRM, calendar and accounts. No copy-paste. No manual handoffs.

You’re thinking

“When the office manager’s off, RAMS packs go out late.”

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You want this

The team isn’t a single point of failure.

Everything coming in is captured in one shared view the whole team can see, even when someone’s out.

You’re thinking

“Variations get agreed on site and forgotten by invoicing.”

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You want this

Paperwork waits but never disappears.

The Business Butler drafts the invoice or follow-up the moment work completes. Ready in your inbox for sign-off.

You’re thinking

“I’m quoting at 9pm because the day was on site.”

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You want this

You stop being the bottleneck.

Decisions stop routing back through you for every detail. Your evenings come back.

“No manual copying. No missed steps. No evenings lost to admin.”

Business Butler in Construction

Four scenarios that play out on every site.

Variation capture, subbie invoices, RAMS on demand, weekly cost snapshot. The shape that determines whether jobs make their margin or leak it.

Scenario 1 · Variation capture

Variations that reach the invoice.

Variations agreed on site by voice or WhatsApp never reach the invoice when the office only sees the original quote. Butler captures the verbal "yeah do that mate" the moment it’s sent, logs it against the job, drafts a variation slip for the client and stages an invoice line for your approval. Work that was done gets billed. The job that quoted at break-even invoices at margin.

Scenario 2 · Subbie invoices

Subbie invoices that don’t lose the receipt.

Subbie invoices land in twelve different ways. WhatsApp pics. Email PDFs. Paper through the office door. Butler pulls every inbound invoice into one queue, matches it to a job and a cost code, flags duplicates and mismatches and drafts the payment authorisation for your sign-off. The receipts that used to live in the dashboard now live in the system. Your accountant stops the polite emails.

Scenario 3 · RAMS & compliance

RAMS compliance pack ready before site start.

Every job needs the same compliance shape: RAMS, insurance certs, sub-contractor sign-offs. Butler pulls the right templates against the job type, drafts the pack from the latest assessments on file and stages it for the site manager’s sign-off the week before site start. The pack arrives on time. The H&S clipboard at the gate stops being the choke point.

Scenario 4 · Weekly cost snapshot

Weekly cost snapshot without the spreadsheet.

Cost overruns get spotted at the end of the job when the only person watching is the owner pulling numbers together on Sunday. Butler reads from your accounts package, materials supplier feeds and job records and drafts a weekly cost-vs-quote snapshot for every live job. Variances flagged, invoices missing, variations un-billed. The leakage gets caught while the job is still live. The owner’s Sunday comes back.

See your numbers

See what the back and forth is costing your team.

Drag the sliders. Watch the cost move.

Your team’s numbers

Team size 10 people

Avg hourly rate £28

Hours/wk per person on admin 5 hours

The cost to your business

£67,200

a year

per month£5,600

per week£1,400

See how to fix this →

Pricing

Choose where your team starts.

Two productised tiers plus Bespoke. Pick the one that fits where you are now. Move up when you’re ready.

★ MOST POPULAR

Butler Co-ordinator

Automation layer

For teams who want the back and forth taken off their plate.

£750 / month

Save £900 / yr on annual

+ from £600 setup

→ Quotes and invoices drafted in Xero when work completes
→ CRM updated, calendar bookings made, scheduled reports generated
→ Lead capture from web forms, email and a dedicated Butler line
→ Everything ready for your sign-off. No judgement calls, no language work, pure automation

Butler Administrator

Automation + AI reasoning layer

For teams where Butler does the drafting and you sign off on every call.

£1,495 / month

Save £1,788 / yr on annual

+ from £1,000 setup

Everything in Co-ordinator, plus the AI reasoning layer:
→ Reads incoming emails and drafts replies in your team’s voice
→ Prioritises what needs your eyes today, flags blockers
→ Drafts follow-up sequences for quiet deals and stale opportunities
→ Brings every decision to you ready for sign-off. The judgement call stays with you

“The Business Butler drafts. You sign off.”

Butler Bespoke

Larger teams, specific needs

For 25+ person operations or industry-specific workflows that go beyond the standard tiers.

POA · let’s talk

Scoped delivery timeline

→ Process review with the founder and operations lead
→ Custom integrations beyond the standard connector set
→ Dedicated build, scoped timeline, named delivery owner
→ Confirmed after a free Discovery call

More questions? See the full FAQ or book a Discovery call.

Why Time Back

Time Back is different to a consultant or an automation agency.

The questions that fire after you see the price tag. Answered.

Engagement modelHow the work is bought.

Productised monthly tier

Project-based, day rate

Project-based, fixed scope

Cost shapeWhat lands on the P&L.

Predictable £/month

Day rate × estimate

Upfront build + recurring

What you getThe deliverable.

Working operations + AI reasoning layer

Slides, frameworks and recommendations

Tools wired together, then handed back

Ongoing supportWhat happens after go-live.

Built in. You stay in control

Hands off after delivery

Hands off after build

Time to first valueFrom signature to Butler working.

~2 weeks

End of engagement (8–12 weeks)

End of build (6–10 weeks)

Industry specialismProductised for who.

UK services SMBs, 5–25 people

Varies, often enterprise-shaped

Varies, generalist

Deeper dive: Time Back vs an AI consultancy · Time Back vs another hire

How we get you from chaos to calm

Three steps. No technical heavy lifting on your side.

The Discovery

A video call to map where your team is losing time. Findings Report in your inbox within 48 hours. Yours to keep, whether you proceed or not.

Free · 45 minutes

Setup

We map your customer journey, document your SOPs, configure your Business Butler app, wire credentials and hand-hold the system for the first two weeks.

Two weeks · Bundled in setup fee

Business Butler

Your Business Butler is live. The team stops doing manual admin. You sign off the paperwork in seconds.

Monthly rolling · Cancel anytime · 10% off annual upfront

Let’s Talk

Book a free Discovery call for your site team.

45 minutes with Sy. We’ll map where your site, office and accounts are losing variations, quotes and time. You leave with a written Findings Report within 48 hours. Yours to keep.

Free · no card required

Findings Report yours to keep

No high-pressure sales pitch